room rental policies

View Depot Room Policy

The scheduling of library programs and activities in the library Depot Room will take priority over the scheduling of meetings for outside groups and organizations. In the event the Depot Room becomes unavailable on the date of your reservation, you will be notified as soon as possible to make other arrangements.
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Dates are booked using first come, first served method. All bookings must be made through the Patmos Library at the circulation desk. Reservations will be made as one booking per 24 hour period. A key will be provided no more than three (3) days in advance.

The person booking the depot room will be known as the RESPONSIBLE PERSON. Patmos Library will be known as “the library”. Patmos Library Depot Room is available for booking by non-profit organizations, civic organizations, and groups.

Hours

  • 12:00 p.m. – 8:00 p.m. Monday & Thursday
  • 10:00 a.m. – 5:00 p.m. Tuesday, Wednesday & Friday
  • 10:00 a.m. – 1:00 p.m.  Saturday

Deposit

  • A $100.00 deposit is due at the time of application and is in addition to the rental fee of $100.00per day requested.  A 20% discount is available for Jamestown Township residents.  Audio visual equipment may be available upon request. Your deposit check holds your reservation date and time. Reserved time and date cannot be changed without the approval of the Library Director.
  • The deposit of $100.00 will be refunded based on the condition of the Depot Room, restrooms, and removal of trash.
  • Deposit must be collected by RESPONSIBLE PERSON within two weeks of Depot Room reservation or RESPONSIBLE PERSON forfeits $100.00 deposit.
  • We ask that reservations be made at least two weeks in advance.
  • We ask that any cancellations be made at least 24-hours in advance. Failure to do so will result in the
    forfeit of deposit.

Payment

  • RESPONSIBLE PERSON must submit two separate forms of payment at time of application. A $100.00 deposit and a separate $100.00 room fee are required per day reserved.
  • Patmos Library accepts cash or check only. Checks may be made out to Patmos Library.
  • The depot room hours of operation are Monday through Saturday from 8:00 a .m. to 8:00 p.m. The depot room may not be used after 8:00 p.m.
  • Room Capacity: 100 (with seating for 50)
  • 501(c)(3)s may reserve the Depot Room free of charge. Two week advance notice is preferred. No room fee is required but deposit is necessary.
  • Teachers may reserve the Depot Room free of charge to facilitate working with a class on a project that would require research at the library. Advance reservation is recommended. No deposit or room fee is required.

Policies

  • Only individuals 18 years of age or older may book the Depot Room.
  • A DEPOT ROOM RESERVATION APPLICATION must be filled out completely on file by the RESPONSIBLE PERSON, and approved (for each booking request) at the library before a date can be reserved or booked.
  • The RESPONSIBLE PERSON must be the one to submit the deposit and room fee. The RESPONSIBLE
    PERSON or someone appointed by them must be in attendance during the entire booked event.
  • Reservations will be accepted no more than twelve months in advance.
  • With the exception of the Depot Room during the time of the rental, renters are not to show or distribute materials on library premises. The Director has the right to preview, restrict, or prohibit any materials to be viewed, shown, or distributed on library premises.
  • Audio visual equipment may be available upon request.
  • The RESPONSIBLE PERSON will be held liable for any and all damages to the building, building materials, equipment, furnishings, etc. while using the library facility. If there are any damages found, renter will forfeit entire deposit.
  • The Depot Room will not be available for commercial purposes. Fundraising by 501(c)(3) organizations is allowed within the Depot Room.
  • Groups using the library room may not charge admission or charge for material(s) that are distributed at meetings or workshops.
  • Smoking and/or vaping on the premises or in library facilities is prohibited. Smoking is prohibited by the law in all meeting rooms.
  • Serving of light refreshments should be indicated at the time the room is booked. The group using the meeting room will have to provide its own coffee, coffee pot, utensils, paper goods, refreshments, coolers, etc. A kitchenette is available for use. The library will not supply a refrigerator or microwave.
  • No alcoholic beverages will be allowed on the library premises.
  • Decorations, signs, etc. to the walls, windows or woodwork is not allowed. A sign on the door is permitted upon the approval of the Library Director.
  • Signs or decorations are not permitted outside the library or in the library garden.
  • Fire exits and hallways must remain clear at all times. No open flames inside building ,as per state fire regulations (i.e. candles, etc.)
  • A telephone for use by the public is not available in the library building. Please do not plan to receive phone calls or phone messages at the library during your reservation.
  • The Depot Room must be returned (set up) to the condition in which it was found. Vacuum; wipe tables and the removal of your own garbage from Library property. Failure results in loss of deposit. If library cleaning costs exceed deposit, the RESPONSIBLE PERSON is responsible for all cost incurred.
  • Failure of securing the library property will result in denial of Depot Room privileges, forfeit of deposit and possible prosecution against the RESPONSIBLE PERSON. If a library key has been copied, the REPSONSIBLE PERSON will be prosecuted.
  • Library entry doors and Depot Room doors must remain closed at all times. Failure to do so will result in forfeit of deposit.
  • The library will not be responsible for accidents of any kind.
  • The library will not be liable for theft, vandalism or damage to any personal property while on the library premises.
  • The library is not responsible for damages incurred from the use of library equipment, furnishings, etc.
  • All renters must vacate the building no later than 8:00p.m.
  • Do not leave the Depot Room unlocked without supervision.
  • Do not set ANY exterior doors ajar.
  • Renters must abide by community noise ordinances.

Depot Room Lock-Up Procedures

Leave the room as you found it.

  • Take down tables & chairs; place against walls after use.
  • All trash accumulated by RESPONSIBLE PERSON/ORGANIZATION must be removed from Library property by RESPONSIBLE PERSON/ORGANIZATION.
  • Vacuum, wipe down tables and kitchenette after use.
  • If you used the restrooms, leave it in the state that you found it.
  • Turn off all lights as directed.
  • Close and lock all doors as directed.
  • To indicate when the RESPONSIBLE PERSON (or someone designated by them) has successfully completed all lock-up procedures, please sign and date this page and place it in the same envelope as the key.
  • The key must be in an envelope and returned in the Book Drop after the RESPONSIBLE​